Job Details

Description

Location: Kyiv, Ukraine

Who We Are

For more than 50 years, IREX has delivered results in complex environments. We solve problems through partnership, bridge divides where interests conflict, and develop leaders committed to impact. The youth we empower build stronger economies. The educators we support improve learning for countless students. The critical thinking skills we advance help people make informed decisions about their futures. We approach our work through three horizon goals: leaders bridge divides; learners succeed in the world of work; and people thrive in a technology, AI, and data-driven world. 

The Program Officer supports the implementation of the Ukraine Veteran Rehabilitation and Reintegration Program (UVRR) and is responsible for the day-to-day management and coordination of assigned program activities, subawards, and partnerships. The position contributes to program design, project planning, solicitation development, implementation oversight, consultant coordination, monitoring, and reporting to support effective delivery of program objectives.

The Program Officer works closely with civil society organizations, consultants, local authorities, service providers, and other stakeholders to support implementation of activities focused on veteran reintegration and well-being. The position provides programmatic oversight of assigned subawards and partner-led projects; reviews workplans, deliverables, reports, and implementation progress; supports procurement and consultant engagement processes; and contributes to the planning and delivery of direct program activities implemented by IREX.

The position requires strong project management, organizational, and stakeholder engagement skills, as well as the ability to manage multiple workstreams, ensure timely implementation, and maintain high-quality program documentation and reporting.

Assigned projects may support but are not limited to legal assistance, psychosocial support, employment and economic reintegration, case management, organizational development, mobile service delivery, access to services in underserved hromadas, activities targeting institutionalization of the service models, implemented by CSOs, and other veteran reintegration initiatives.

Performs additional duties and tasks to meet the needs of the organization, team, or as assigned by manager.

Are you the next member of our team?

Your Background & Skills:

Experience

• Bachelor's degree in public administration, political science, sociology, law, social work or another relevant field.
• Minimum of 3+ years of relevant experience
• Experience coordinating activities with external stakeholders, partners, local authorities, civil society organizations, service providers.
• Experience managing donor-funded projects is required. Experience of work in international organization/ multi-year foreign assistance program funded by institutional donors is an advantage.
• Experience of programmatic oversight of subawards/grants, including implementation monitoring, review of deliverables and reports and performance tracking.
• Experience supporting procurement and consultant engagement processes, including development of scopes of work, technical requirements and programmatic justifications, as well as coordination of consultant work, deliverables, and reporting.
• Understanding of Ukraine's civil society landscape, public administration and social support is required. Understanding of veteran support environment is preferred.
• Experience of working with vulnerable and at-risk groups and understanding of the Do No Harm approach is required. Experience working on veteran-related initiatives is an advantage.

Skills

• Strong project management and organizational skills, including the ability to manage multiple activities, deadlines, and competing priorities simultaneously.
• Understanding of project cycle management, including activity design, implementation, monitoring, reporting, and closeout.
• Strong analytical and problem-solving skills, with the ability to identify implementation challenges, assess risks, and propose practical solutions.
• Excellent writing and editing skills, including experience drafting project documents, reports, concept notes, solicitation materials, scopes of work, meeting summaries, and presentations.
• Strong stakeholder engagement and relationship management skills, with the ability to effectively coordinate with civil society organizations, consultants, local authorities, service providers, and other partners.
• Strong attention to detail and ability to maintain accurate program records and documentation.
• Ability to work independently, take initiative, and exercise sound judgment while coordinating closely with supervisors and team members.
• Demonstrated ability to work effectively in a fast-paced environment and adapt to changing priorities.
• Excellent Ukrainian and fluent English (at least B2 level) language skills are required.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel)
• Demonstrated very good communication skills and follow-up
• Demonstrated ability to be entrepreneurial and a self-starter
• Demonstrated high attention to detail and ability to work under pressure and meet tight deadlines
• Positive attitude and willingness to support and assist colleagues
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Tasks:

• Supports the design and implementation of veteran-focused program activities delivered directly by IREX and through partner organizations.
• Contributes to the development of project concepts, implementation approaches, workplans, timelines, performance tracking frameworks, and other program management tools.
• Drafts Requests for Applications (RFAs), scopes of work, concept notes, implementation documents, and other programmatic materials.
• Supports grant competitions, partner selection processes, due diligence activities, and project startup processes.
• Provides day-to-day programmatic oversight of assigned subawards and partner-led activities, including monitoring implementation progress, reviewing deliverables, and tracking milestones against approved workplans.
• Coordinates consultants and technical experts engaged in program implementation, including development of scopes of work, monitoring deliverables, reviewing outputs, and facilitating collaboration with partners and stakeholders.
• Supports the planning and implementation of trainings, workshops, consultations, assessments, learning activities, working groups, conferences, and other project activities.
• Tracks implementation progress, identifies challenges and risks, and proposes corrective actions to support achievement of project objectives.
• Prepares reports, presentations, briefing materials, success stories, and other internal and external program documents.
• Serves as a point of contact for assigned partner organizations and stakeholders.
• Maintains regular communication with subawardees regarding implementation progress, deadlines, reporting requirements, and upcoming activities.
• Coordinates with relevant stakeholders involved in project implementation.
• Documents decisions, action items, and follow-up actions from meetings and coordination discussions.
• Supports preparation of correspondence and stakeholder communications.
• Supports partner outreach, consultations, and stakeholder engagement activities.
• Contributes to assessments, mapping exercises, and information gathering to inform program design and implementation.
• Supports preparation of grant competition materials, concept reviews, due diligence processes, and partner consultations, as assigned.
• Contributes to proposal development, work planning, activity design, and lessons learned documentation, as requested.
• Assesses the programmatic justification and reasonableness of proposed project costs against proposed activities, deliverables, and implementation approaches.
• Coordinates closely with Finance and Administrative team to support subaward implementation, modifications, reporting, closeout, and compliance processes.
• Supports planning and development of budgets for direct program activities, ensuring that proposed costs are reasonable, aligned with program objectives, implementation plans, and expected results. Contributes to budget planning and tracking.
• Contributes to procurement processes by supporting development of scopes of work, technical requirements, evaluation criteria, independent cost estimates, and programmatic justifications for goods and services required for implementation.
• Contributes to a collaborative and supportive team environment.
• Coordinates assigned tasks independently and manages competing priorities.
• Shares information and lessons learned with colleagues and contributes to improving program processes and workflows.
• Supports onboarding and orientation of new team members, interns, or consultants, as needed.
• Demonstrates initiative and ownership in completing assigned responsibilities.
• Other duties as assigned.

We conduct background checks on all successful candidates.

This position is based in Kyiv, with partial eligibility for remote work.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.