Description

BASW & PhD Assistant

Social Work-Academic Programs - Pennsylvania-Pittsburgh - (25006601)

The BASW and PhD Program Assistant is a dual (50/50) administrative role that supports two major academic programs within the School of Social Work. The position provides comprehensive operational, academic, and student-focused assistance to the BASW Director and PhD Director, ensuring the smooth functioning of both programs.

Key Responsibilities BASW Program Support

• Deliver administrative assistance to the BASW Director, including calendar management, travel arrangements, expense processing, and coordination of program meetings.
• Support academic processes such as managing transfer credits, maintaining PeopleSoft information, issuing permission numbers, preparing leave-of-absence letters, editing articulation agreements, and drafting course maps.
• Manage and maintain BASW student records in compliance with university procedures.
• Conduct student record audits each term to monitor academic progress and certify graduation eligibility.
• Serve as the primary point of contact for admitted and current BASW students; support scheduling, plan and implement orientation and graduation, and assist with student organizations and events.
• Maintain accurate and up-to-date program documentation, such as handbooks, policies, accreditation materials, website and catalog content, and promotional materials.

PhD Program Support

• Provide administrative support to the PhD Director, including processing expenses, coordinating program meetings, and scheduling/announcing PhD milestones.
• Support PhD academic and administrative processes, such as tracking applications, managing appointment and funding letters, posting financial aid awards, and monitoring milestones.
• Maintain student records according to university standards.
• Assist with recruitment and admissions, including planning virtual recruitment events.
• Serve as a primary resource for incoming PhD students and support student activities, dissertation progress communication, funding resources, orientation, graduation, and events.
• Maintain updated program materials, including handbooks, policies, website and catalog content, program review documentation, and promotional materials.

The School of Social Work at Pitt is consistently ranked among the top schools of social work in the nation. The School is known for its strong educational programs at the BASW, MSW, and PhD levels and national leadership on race and social problems, child welfare, and health and mental health. The social work values of the School permeate into its operations as well. Our devotion to diversity begins with our staff and faculty who bring a wide variety of experiences to our classrooms and our offices. Our excellent leadership and supervisors are people-focused, communicative, and supportive of your professional development funding is set aside to help employees pay for development opportunities (training seminars, conferences, etc.).

Job Summary

Manages all aspects of graduate and/or undergraduate academic administrative matters. Monitors degree completion progress and keeps accurate records. Performs administrative, advisory, and editorial duties. Manages the department admission process, assists with attracting prospective students, and processes student financial appointments.

Essential Functions

Computer work (PeopleSoft, Outlook, Teams, etc.) Administrative support Compliance Communication.

Physical Effort

Mostly sedentary office work with occasional lifting of items under 25 pounds.

Assignment Category: Full-time regular

Job Classification: Staff.Academic Administrator

Job Family: Academic & Student Services

Job Sub Family: Academic Services

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

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